The data
Records from the tools in daily use
Nothing new to create. If your team has worked in business software for a few years, the records are already there.
- EmailThe long email history in your Microsoft 365 or Google Workspace inboxes.
- Files and drivesSpreadsheets, quotes and procedures saved to team drives.
- ChatChat threads in Slack or Teams, full of questions and decisions.
- CRMFollow ups, account notes and pipeline moves.
- Help deskHelp desk history from problem to solution.
- Project toolsBoards, tasks and status updates from actual projects.
- ERP and financePurchasing, ordering and invoice workflows.
- CodeCode history and reviews, if you build software.
A first look at your range
Each team size has its own starting band
Years in business then nudge the band: under 3 years lowers it, over 10 years raises it. It does not depend on your sector.
Starting band, 20–49 employees
$100K to $500K
Indicative estimate based on your answers. Not an offer or guarantee.
Use this answerWhy operating records matter
Writing came from public text. How work gets done comes from business records.
Public text is mostly spent
Websites, books and forums have already gone into training today's models.
Operations are not public
The way a project manager handles a change order, or a dispatcher reroutes a load, rarely gets published.
So labs license it
AI labs license real business records to train and test models, with the owner deciding what is shared.
After the form
You approve the sample in a three step process
Minutes after your estimate, License Your Data calls to arrange a 15-minute call.
- 01
A 15-minute call
Held under NDA, about your systems, your record history and exclusions. Nobody asks for passwords or files.
- 02
De-identified copy
License Your Data builds a de-identified copy using placeholders for names, then you approve a sample.
- 03
License
The copy is what buyers license. Your originals stay in your systems.
Where we work
Businesses we help
Freight and 3PL
Exceptions, carriers and load tracking.
Distribution
Orders, stock and customer service.
Manufacturing
Supplier, quality and production records.
Construction
Bids, change orders and job files.
HVAC
Service calls and dispatch history.
Home services
Estimates, scheduling and job notes.
Software or tech
Tickets, specs and code review.
Professional services
The documents behind client projects.
Finance
Process records from inside the firm, with customer account data left out.
Insurance
Internal workflow records only. Policyholder data is kept out.
Accounting and law
Your counsel helps decide scope. Client data stays out.
Healthcare
You and your counsel decide scope with us. Patient data is kept out.
Out of scope
Some records never go. Everything else is up to you.
Never shared
- Sensitive data, excluded or de-identified ahead of any sharing
- Regulated practices' client and patient records
- Whatever you leave out of the approved scope
You decide
- The systems in scope
- Which teams and which time periods
- Going ahead or not. Your originals never leave your systems.
Fit check
The three basics
- 20 or more employees whose work runs through shared systems
- 3 or more years running the company
- Records in business software from tools like Slack, Microsoft 365, Google Workspace, a CRM or an ERP
FAQ
Straight answers
- Do I lose access to my records?
- No. The records stay yours and your team keeps using them.
- Must I include every system?
- No. Scope is chosen by you, system by system and date range by date range.
- Is the estimate free?
- No. It costs nothing and asking commits you to nothing.
- What if we are a law, accounting or healthcare practice?
- Scope is set together with you and your counsel. Client and patient data is kept out. We do not offer legal advice.
- We employ fewer than 20.
- You are welcome to ask. The usual bar is 20+ employees and 3+ years, and we will reach out if a fit appears.
- Who reaches out after the form?
- Within minutes, a specialist from our licensing partner calls to set up a 15-minute call.
- Is sensitive data shared?
- It gets left out or de-identified before anything goes.
- Where does the number come from?
- Team size gives the starting band and years in business adjust it. Sector is not part of it.